AP&AR Assistant
We’re looking for an Accounts Payable / Accounts Receivable Assistant to join our Finance team and help keep our financial operations running smoothly. This role is perfect for someone detail-oriented, organized, and ready to contribute to a fast-paced, dynamic environment.
What’s in it for you?
Professional Growth: Gain hands-on experience in full-cycle accounts payable and receivable processes, enhancing your finance and accounting skills in a supportive, fast-paced environment.
Collaborative Environment: Work closely with a dynamic Finance team where your contributions are valued, and you’ll have opportunities to learn from experienced professionals.
Impactful Role: Play a key part in keeping the company’s financial operations accurate and efficient, giving you a real sense of accomplishment and responsibility.
Key responsibilities
Accounts Payable (AP)
- Process supplier invoices accurately and ensure appropriate authorisation in line with company policy.
- Prepare supplier payment runs (BACS, CHAPS, international payments, SEPA) according to agreed terms.
- Maintain supplier accounts, resolve discrepancies, and respond to payment queries promptly.
- Reconcile supplier statements to the purchase ledger on a monthly basis.
- Open and maintain vendor cards in the ERP system.
- Verify supplier IBAN details via phone call for all new suppliers and whenever bank details change.
- Post and reconcile daily bank statements.
- Issue licensing invoices and process licensors’ statements where required.
Accounts Receivable (AR)
- Allocate customer receipts to invoices and ensure sales ledgers are kept fully up to date.
- Issue Direct Debits for customers who have selected this payment method.
- For new customers, perform credit checks via Credit Safe and verify VAT registration for EU cross-border trading using VIES.
- Open and maintain customer cards in the ERP system.
- Monitor customer accounts for overdue balances and follow up outstanding debts.
- Support credit control activities while maintaining positive customer relationships.
- Reconcile customer statements and resolve any payment or invoicing discrepancies.
- Post and reconcile daily bank statements.
Finance OP’s Team Support
- Cross-team covering.
- Perform other ad hoc duties as assigned by the Finance Op's Manager.
General Finance Support
- Support Finance Team with audit requests and provide necessary documentation.
- Assist in the continuous improvement of AP & AR processes to enhance efficiency and accuracy.
- Collaborate with internal teams (Procurement, Sales, Operations) to resolve billing or payment issues.
Required experience
- Dutch speaking
- Strong attention to detail and accuracy in data entry and reconciliations.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Excel and accounting systems (e.g., Navision , Coupa, NetSuite , or similar).
- Understanding of basic accounting principles and double-entry bookkeeping.
- Highly organised with the ability to prioritise multiple deadlines.
- Professional, proactive, and reliable.
- Strong team player with a collaborative mindset.
- Committed to maintaining confidentiality and data integrity.
- Continuous improvement mindset, with an eye for process efficiency.
Benefits
Muse Group empowers music makers
We create the worldʼs most popular apps for playing, recording and composing music. Through our innovative learning tools, expansive music catalogs and free open-source software, we make it easier for millions — from beginners to experienced musicians — to be creative every day. Our talented team of music lovers collaborates all over the globe, from Limassol to Seoul and Boston to Berlin.
We’re an ambitious company with the drive and culture of a startup — with many more exciting Muse Group developments to come. Hal Leonard, which joined Muse Group in 2023, is the world leader in sheet music publishing and music education. The company has a storied history of providing music learners with the very best methods and arrangements of popular music for over 70 years. Hal Leonard is also a major distributor of popular brands of instruments, gear, and software to the music trade worldwide.
