Education Events Coordinator
We are looking for Education Events Coordinator to manage the planning, coordination, and execution of educational clinics and events. This role serves as the primary liaison between clinicians, writers, ambassadors, and internal teams, ensuring that all educational sessions are delivered smoothly, on time, and within budget. The Coordinator oversees logistics, contracts, calendars, promotional materials, and post-event follow-up, while also tracking outcomes to inform future programming decisions.
Key responsibilities
Event Coordination
- Act as the primary liaison with writers, clinicians, and ambassadors regarding session selection, applications, approvals, and scheduling
- Coordinate travel logistics, session materials, equipment, and assistants (e.g., pianos, accompanists)
- Ensure clinicians receive complete and accurate event details, including schedules, locations, and technical requirements
- Attend select events to provide on-site support when needed
Budget, Contracts & Scheduling
- Maintain events budgets and ensure all events remain within approved financial parameters
- Track and monitor contracts to ensure fulfillment of contracted session commitments
- Manage and maintain events calendar
Materials, Promotion & Communication
- Oversee events booklet and brochure design, printing, and packet ordering
- Coordinate creation of event artwork and social media assets for use by both the company and ambassadors
- Maintain and update the online events calendar on the company website
- Manage follow-up communications and maintain databases
Editorial & Program Support
- Collaborate with choral and instrumental editors to curate and distribute new music for state lists and organizational reading sessions
- Support trade shows and clinics by coordinating equipment delivery, printed materials, and shipping of supplies
- Assist with additional in-office operational tasks as needed
Reporting & Continuous Improvement
- Process events expenses, track and analyze event data and outcomes
- Provide recommendations to improve session content and guide decisions on future event participation
Required experience
- Background in music education as an educator, music director, or professional/semi-professional musician
- Experience coordinating projects related to events, marketing, or print production (experience across multiple areas is a plus)
- Exceptional organizational and time-management skills
- Excellent interpersonal and communication skills, with the ability to work professionally with high-profile industry leaders
- Ability to manage multiple priorities and deadlines simultaneously
- Comfortable working with budgets, calendars, and tracking systems
- Willingness and ability to travel as needed
Benefits
Muse Group empowers music makers
We create the worldʼs most popular apps for playing, recording and composing music. Through our innovative learning tools, expansive music catalogs and free open-source software, we make it easier for millions — from beginners to experienced musicians — to be creative every day. Our talented team of music lovers collaborates all over the globe, from Limassol to Seoul and Boston to Berlin.
We’re an ambitious company with the drive and culture of a startup — with many more exciting Muse Group developments to come. Hal Leonard, which joined Muse Group in 2023, is the world leader in sheet music publishing and music education. The company has a storied history of providing music learners with the very best methods and arrangements of popular music for over 70 years. Hal Leonard is also a major distributor of popular brands of instruments, gear, and software to the music trade worldwide.
